EXHIBITION

 

Facts&Figures

 

 

FLOORPLAN
EXHIBITORS LIST A-Z
floorplan
Exhibitors List
   
COMPANY PROFILES
POSTER AREA
Company profiles
 
 
 
Poster area
 

   


EXHIBITION OPPORTUNITIES

 

Floorplans
 
Floorplans   ExCeL East
Registration & Service Area Capital Hall

Level 0

Main meeting rooms Auditorium Level 0
  S11+N10+N11  
  ICC Capital Suites  
Poster session in the congress exhibition  
Catering & Sitting Area in the congress exhibition + boulevard  
Congress Exhibition Halls S17-S21 Level 1
Halls S17-S21 10,000 square meters gross  
Max height Max 5,00 meters everywhere  
Hanging Points see relevant information in the technical floorplans  
Max weight per sq.m 3000 kgs  

 

Exhibiton timetable 
  
Definite times for hours of operation and various deadlines will be confirmed in the Exhibitor Manual. However, the following timetableprovides a guideline.
 
Build up Halls S17-S21
Monday, May 25, 2015 08.00-22.00
Tuesday, May 26, 2015 08.00-22.00
Wednesday, May 27, 2015 08.00-22.00
Thursday, May 28, 2015 08.00-13.00(*)
Stand decoration & cleaning  
Thursday, May 28, 2015 13.00-18.00(**)
Exhibition  
Thursday, May 28, 2015 19.00-21.00
Friday, May 29, 2015 09.30-17.30◊
Saturday, May 30, 2015 09.30-17.30◊
Sunday, May 31, 2015 09.30-14.30
Dismantling  
Sunday, May 31, 2015 15.00-22.00
Monday, June 1, 2015 08.00-20.00
Times may be subject to change
* All booth construction should be completed by 13.00, Thursday May 28, 2015
by that time aisles must be free of any exhibition material and/or empty boxes.
** Only booth decoration and cleaning are permitted during this time; booths should be operational.
◊ special permission for poster presenters to access the dedicated track to the poster area from 07.00

  

Space fees
 
Minimum space purchase is 9 square metres/m2 - 3x3.
The booth is rented as “space only” for
€ 530,00 +20% UK VAT per sq.m for bookings received by January 31, 2015
€ 640,00 +20% UK VAT per sq.m for booking received from February 1, 2015
Publishers, journals and non-profit organizations will be charged a reduced rates of
€ 265,00 +20% UK VAT per sq.m. for bookings received by January 31, 2015
€ 320,00 +20% UK VAT per sq.m. for bookings received from February 1, 2015
The booth is rented as space only. This means that the booth site will be given without any prefabricated walls, installations, furniture, electricity, carpet and furnishings or any other technical supplies and facilities. The exhibitor must personally take care of the set-up and installation of the booth.

 

Exhibitor entitlements and benefits
 
• Attend the exhibition;
• Attend the Industry Symposia;
• Attend the Welcome Ceremony and Reception;
• Free exhibitor badges with the name of the exhibiting company (see relevant chapter);
• Free full registration - only for full exhibitors (see relevant chapter);
• Company profile and logo in the final programme inserted in all congress bags;
• Company name and logo listed in the official website and Congress App.

 

How to reserve an exhibition space
 
Please fill-in Form A and send it to the ERA-EDTA Industry Coordinator, zavalloni@era-edta.org or fax +39-051309477, no later than February 28, 2015.
Spaces will be assigned according to:
1. Participation to the Booth Selection Meeting September 19, 2014: with priority selection according to the 2014-2015 ERA-EDTA Ranking List;
2. From October 5 to October 30, 2014: with priority selection according to the 2014-2015 ERA-EDTA Ranking List;
3. Then from November 1, 2014 on a first-come-first-served basis.
 
Exhibitors’ badges
 
These badges are reserved only for EXHIBITING COMPANIES and their branches only.
Please fill-in Form B and send it to the ERA-EDTA Industry Coordinator, zavalloni@era-edta.org or fax +39-051309477, within May 6, 2015.
No. 5 badges, free of charge, will be given for every 9 square meters of booth booked/confirmed and only the name of the exhibiting company will appear on the exhibitors’ badges.
Exhibitors’ badges will be available at the Exhibitors’-Visitors’ Desk, in the Registration Area starting May 27, 2015 (11.00- 19.00) - unless agreed otherwise; plastic badge holders and lanyards can also be collected at this desk. Badges will not be mailed in advance. The contact person of the company (exhibitor details) will be fully responsible of receiving and distributing the badges to colleagues/ staff members.
Make sure that the contact person of the company hand outs badges to colleagues/customers before they access the restricted areas. In case the colleague/customer are not able to reach the contact person and collect their badge, he/she will be asked to deposit € 60,00 (equivalent to the actual price for one exhibitor badge) and he/she will be given a temporary badge. The amount of € 60,00 will be returned once the colleague/ customers returns the temporary badge, showing the exhibitor badge received at the booth/from the contact person. These badges are only meant for the staff working on the booth and must be used to enter the Exhibition Area during the hours when the exhibition hall is open to visitors (these are NOT set-up/dismantling badges). These badges do not allow entrance to session halls or any other scientific activities, except the Industry Symposia.

 

Extra exhibitors’ badges
 
Please use the order form to purchase extra exhibitors’ badges and submit it to the ERA-EDTA Industry Coordinator, zavalloni@eraedta. org or fax +39 051 309477, no later than May 6, 2015. The cost for each extra exhibitor badge is € 60,00 +20% UK VAT.
After May 6, 2015 it will be possible to purchase extra exhibitors’ badges at the Exhibitors’-Visitors’ Desk located in the Registration Area, starting May 27, 2015 (11.00-19.00) at the rate of € 75.00 +20% UK VAT each. No refunds will be given in case of cancellation.

 

Free full registrations
 
Please fill-in Form B and send it to the ERA-EDTA Industry Coordinator, zavalloni@era-edta.org or fax +39-051309477, no later than May 6, 2015. Free registrations will be given only to full exhibitors (i.e. paying € 530,00 + 20% UK VAT per sqm) according to the chart on the right. This benefit is not given to discounted/free exhibitors. In order to take advantage of the free registration/s, the full details of the person/s must be sent to the the ERA-EDTA Industry Coordinator, zavalloni@era-edta.org or fax +39-051309477, by May 6, 2015, by using the appropriate form to submit the name/s. These free registrations are meant for the personnel of the exhibiting company who is interested in attending the scientific programme of the congress. If the name/s is/are not sent by May 6, 2015 it will still be possible to register directly at the Exhibitors’-Visitors’ Desk located in the Registration Area starting from May 27, 2015 (11.00-19.00). If not used, these free full registrations cannot be reimbursed. A company business card is required upon registration.
   
Booth size
Free registrations
9-50 sqm
1
51-100 sqm
2
101-150 sqm
3
151-200 sqm
4
> 201 sqm
5

  

Visitors’ badges
 
These badges are for Visitors wishing to enter the exhibition only. The costs per each Visitors’ Badge are:
• € 100,00 +20% UK VAT if pre-ordered using the Application Form F sent by May 6, 2015
• € 120.00 +20% UK VAT if booked after May 7 and/or on site.
These badges do not allow entrance to session halls or any other scientific activities.

 

 
For any  information please contact:

Paolo Zavalloni 
             
Congress  & Industry Coordinator
ERA-EDTA Industry Relations            
Via Guelfa, 9 - 40138 Bologna, Italy            
Phone: +39.345.4592758
Fax +39.051.309477            

Skype: PaoZav E-mail: zavalloni@era-edta.org